Implementation and monitoring of SARF budget and amendments, as well as the monitoring
of economic statistics collected by all the economic sources.
Carrying out the budgetary commitments and maintaining the Commitment Registries, in
accordance with Article 60 (13) of Law No 4485/2017.
Control, liquidation and issue of orders for SARF expenses payment, registration of
beneficiaries’ data and maintenance of their Register.
Remunerations accounting for all types of staff employed by SARF, allocation of tax
certificates and report net income.
Monitoring accounting and financial transactions of projects handled by SARF.
Ensure the proper implementation SARF budget, the implementation of appropriate controls
and safeguards on SARF income, expenses, commissions and assets.
Monitoring SARF economic development and following the instructions of State’s General
Accounting Office as regards the preparation and implementation of its budget.
Calculate SARF income and declare their annual amount based on their kind.
Retention of SARF gainfully employed members Register, at the cost of appropriations in
SARF budget.
Data submission to the Greek statistical office (EL-STAT), the Directorate Internal Finance of
the Ministry of National Economy, the Commission Services of EMTh Region, etc.
Submission to the Ministry of Education and Religious Affairs of financial references with
outturn data related to SARF expenses and revenues on an accrual basis, as defined in
paragraphs 3, 4, 5 and 6 and the produced financial result.
Preparation of SARF annual report at a concise and detailed level, which includes the balance
sheet of expenses and revenues according to the approved budget each time.
Preparation of a draft proposed budget for the following year and the submission to the
G.D.E.A. of the Ministry of Education and Religious Affairs by the 31 st of July, upon approval
by SARF Research and Management Committee.
Preparation of the SARF estimated budget
Check the regularity, legality and incidental control of all SARF project costs within the
framework of their budgets.
Providing data to audit procedures in the context of the overall functionability of both the
Directorate and projects.
Preliminary inspection of work contracts and their transmission to the legal support office.
Management and tracking of projects implemented by SARF, in accordance with the relevant
legislation, the Management and Funding Guidelines of SARF/DUTH, the contractual
obligations, and the Research and Management Committee’s decisions.
Verification of the supporting documentation submission and of any other documentary proof,
under the current legislation, the contractual obligations, and the relevant decisions of Research
and Management Committee.
Control and processing of the commitment procedure.
Control and tracking of projects budget and amendments.
Audits of expenditure and processing of payment requests within the time limit set by the
European and national regulatory framework, and their transmission to the Accounting and
Financial Transactions Department.
Inserting information on beneficiaries and keeping their records.
Processing the procedure of projects budget pre-approval and tracking projects within the
framework of approved budgets.
Review of regularity, legality and incidental control of all projects costs within the framework
of their budget and payment transactions.
Monitoring and audit of projects revenue under the contractual obligations.
Informing projects Primary Investigators and the Research and Management Committee on
the overall economic performance and management of projects.
Support of a process and preliminary control of calls for expression of interest within the
framework of projects and programs handled by SARF.
Preparation and tracking of contracts for additional employment and projects allocation.
Support all the interested stakeholders (e.g. Managing authorities, etc.) during reporting.
Keeping record of projects and programs implemented by SARF.
Reporting obligations to audit commissions in the context of the overall functioning of both
the Directorate and projects.
Carry out the Procurement Procedures for Goods/Materials and Services in the context of their
approved budgets, and for projects related to SARF operating costs, under the current
legislation.
Carry out the pre-approval procedure for expenses related to goods supplies and projects, as
well as their control under the approved budgets.
Review of regularity, legality and incidental control of all procedures of public procurement
of goods and services within the framework of their budget.
Implementation of procedures on Managerial efficiency and QAS ISO 9001:2008, as regards
the conduct of Public Procurement Competitions (Goods/Materials) and Services Supplies.
Administrative, Technical and Scientific support of both the Directorate and Primary
Investigator of public tenders for supplies, services and direct assignments.
Entering all the necessary data in the information systems required by law (DIAVGEIA,
KHMDHS, ESHDHS, etc.), concerning all stages of public tenders.
-Seizing control as regards competitive tendering until their completion, e.g. monitoring the
technical specifications, opening of the tenders, drafting of minutes.
Processing of actions required to address objections, and preliminary rulings.
Control and monitoring of handling letters lodged in the context of procurement tenders.
Reporting obligations to audit commissions in the context of the overall functioning of both
the Directorate and projects.
Support all the interested stakeholders (e.g. Managing authorities, etc.) during reporting.
Conducting procurement procedures (competitions, direct awards, etc.) in all kinds of projects, as well as in the operating expenses of Drawing and planning SARF functioning in relation to future projects.
-Find a call and inform the university world on financial measures both in Greece and abroad,
on partnership opportunities (develop partnerships with other Institutions and Entities).
-Coordinating the submission process of proposals, according to the call concerned, supporting
the submission process of proposals (administrative documents, submission platforms, etc.),
providing the needed information required for introducing the performance-based budgeting in
co-financed or other proposals, compatibility check as regards the calls terms.
-Communication with managing authorities, European and national contact points.
-Constant monitoring of the economic scope progression of European, co-financed and/or other
projects, as well as of the physical object where necessary, according to funder’s instructions,
detection of discrepancies and call for applications for an appropriate reform if necessary.
-Collection, control and transmission of submitted projects to the Monitoring Committee for
the receipt of submitted projects, where necessary according to funder’s instructions.
-Preparation of monthly, quarterly, semi-annual, annual reports or declarations of completion
of operations, etc., where necessary and according to funder’s instructions.
-Provide support to the Committee and the E.S. for all matters relating to disclosure formalities.
-Provide information to audit procedures within the framework of Directorate and projects
overall functioning.
-Diffusion of research outcomes.
-Advisory support for taking part in proposals, e.g. assistance in finding suitable partners.
-Advisory support for the signing of intellectual property and cooperation contracts, in the
context of participation in funded projects.
-Reach contact with local companies who are interested in working with the University.
-Create networks with agency workers in Greece and abroad.
-Enter into relations with the Territory, Municipality and other entities that are active in region’s
development as well as with other Universities and HTIs.
-Organising study days for researchers and local entrepreneurs.
-Provide legal advices and assistance in the installation of entitlements based on researches and
cooperation contracts, e.g. Copyright, Trademark, Design, Patent, Confidentiality Agreement
for preliminary discussion on research exploitation by a third-party, Transmission Agreement
for expertise and technology to third parties, License Agreement, Cooperation Agreements,
Research for a more appropriate choice between “Results Publication vs. Intellectual Rights
Registration”.
-Provide assistance in applications for a patent, e.g. investigate the presence of another patent,
advisory support for the selection of a Greek or another patent, assist in the preparation of a
patent application, submit a patent application.
-Find programs or funding bodies based on exploitation of research results, e.g. funding from
current projects, funding from institutions (industrial or other), Venture Capital funding,
funding from incubator, finding partners through participation in targeted Investment Fora.
Payment transactions, including payment of projects costs, through bank cheques or online
transfer orders, by crediting the payee’s payment account, the return of all deductions in-favour
of third-parties, settlement facilities and recovery of debts owed by beneficiaries to the State
and other relevant insurance associations, listed in the relevant tax assessment notices and
insurance undertakings, the information of the beneficiaries and the bodies on the issue of
payment orders in their favour and their payoff, as well as the keeping ofa record ofForeclosure
and Assignment.
Payment of remunerations and of all types of compensations to SARF staff, allocation of a tax
attestation and income reports.
Issuance and transaction of cheques, payment orders and posting of payment records to the
Single Payment Authority (SPA).
Management and processing of all types of required monetary transactions.
