Management of projects implemented by the Special Account for Research Funds in accordance with laws, contractual obligations, directives of funding agencies and the Research Committee decisions. Monitoring and management of projects till their conclusion.
Inspection of incurred costs, execution of payment orders and control of other documents within the projects, according to legislation, contractual obligations, directives of funding agencies and the Research Committee decisions
Control of documents-applications of the Scientific Responsible & of funding bodies in accordance with laws, contractual obligations and the Research Committee decisions
Informing the Scientific Responsible of projects and the Research Committee for the general economic and administrative progress of projects
Provision of information to the Scientific Responsible of the Project for the optimal management of their work
Support during checks from audit mechanisms within projects
Coverage of tax, insurance and other statutory requirements
Monitoring and management of bank accounts held by SARF for all its activities
Preparation of Budget & Operational expenses and of the available cash of the SARF Secretariat, as well as the preparation of the Budget and the Report of Income and Expenditure of the total activity of SARF
Control and management of the Secretariat expenditure in accordance with the approved annual operating expense budgets and available cash, as well as the management of income and expenses related to fees of Professors and Lecturers of the Institute and from other universities, colleges, private entities, EU countries bodies and third countries
Accounting for all transactions of SARF, preparation of the balance sheet, of the General Operations and Loss Report & Financial Reporting of Projects
Transactions with Tax Authority of Xanthi in the framework of the overall operation SARF in accordance with legislation
Issuing of data under the provisions of Sec. 3 of Law. 4308/2014 for the funding of research projects
Check of all payment orders of the projects, issuance and distribution of checks and deposit orders
Reporting on audit procedures of control mechanisms in the overall operation of the Secretariat and the projects
Submission of reports to ELSTAT (Greek Statistical Authority), to the Financial Services Division of Ministry of Education, to the Commissioner of the Regional Authority of Eastern Macedonia and Thrace etc.
Design and planning of the operation of SARF regarding future co-financed projects
The Monitoring Department receives by each Scientific Responsible the progress reports and other project documents, as proof of progress of the completion of the individual phases of the physical object. It forwards said documents to the monitoring and receiving committee of the program; the committee is appointed by the Research Committee. It communicates to the Scientific Responsible the approval of the monitoring and receiving committee for the submission of the relevant payments.
Constant monitoring of the evolution of the physical and financial aspects of co-financed and other projects and submission of suggestions for their appropriate reform per case